Error Code KI235 typically occurs when posting to a cost object (e.g., cost center, internal order, or project) without providing a necessary account assignment in SAP. It is related to integrating Financial Accounting (FI) and Controlling (CO) modules, where an account assignment must be linked to ensure proper posting.
This error can halt financial transactions, as SAP cannot determine where the costs or revenues should be assigned. Understanding the cause and resolution is crucial for keeping your financial postings accurate.
Common Causes of Error KI235
- Missing Account Assignment in a Transaction: When posting a document in SAP, each line item that affects a cost object must have a corresponding account assignment. If you try to post without providing this information, SAP triggers Error KI235.
- Customizing Error: The system configuration may not have a default assignment or the rules for account assignment might be incorrect or missing.
- Inconsistent Master Data: Incorrect master data, especially in cost centers or internal orders, can also lead to this error. The system won't know where to assign the costs if the relevant cost object is not properly maintained.
- Document Type Restrictions: Certain document types might be restricted from posting to specific account assignments, leading to the error if not properly configured.
How to Resolve KI235 Error
1. Review Account Assignment in the Document
Step 1: Check the document you're trying to post (such as a purchase order or expense report) to ensure that each line item has a valid cost center, internal order, or project assignment.
Step 2: Make sure that the account assignment object is relevant and valid for the posting period.
2. Check Configuration Settings
Step 1: Navigate to transaction code OKB9 (default account assignment) and verify if any default account assignments have been set. If not, you may need to assign defaults at the company code or controlling area level.
Step 2: In transaction SPRO, under the Controlling module, check the configuration for cost element accounting to ensure everything is aligned.
3. Update Master Data
Verify that the cost center, internal order, or other account assignment objects are valid and active. Go to transaction codes like:
KS03to review Cost CentersKO03to check Internal OrdersCJ03for Projects
4. Correct the Document Type Settings
If you’re using a specific document type, ensure that it is allowed for postings with account assignment. You can configure this via transaction code OBA7.
5. Set Up Substitutions and Validations
You can create or modify substitution rules to automatically fill in missing account assignments when appropriate. This can be done via:
Transaction Code GGB1(Substitutions)Transaction Code GGB0(Validations)
Preventing Error KI235 in the Future
- Set Up Default Account Assignments: Ensure that default account assignments are correctly configured for cost elements in the system. This ensures that even if a user forgets to provide an assignment, the system can still post the transaction.
- User Training: Educate end users on providing account assignments during transactions to avoid future errors.
- Maintain Master Data Regularly: Regular checks on cost centers, internal orders, and projects will prevent posting to closed or inactive objects, reducing the chances of encountering this error.
Conclusion
Error Code KI235 is a common error in SAP, but it can be easily resolved by ensuring that all necessary account assignments are properly configured and provided during financial postings. By understanding the causes and following the resolution steps, you can keep your system postings smooth and error-free.