Usefull Transaction codes or T-codes
FI Cycles
EXPENSES BOOKING (Creation of Liability)
1) TCODE: /NFB60
2) VENDOR: ENTER THE EMPLOYEE NO
3) INVOICE DATE: ENTER THE CURRENT DATE
4) REFERENCE: enter your plant code eg. 1300
5) AMOUNT: ENTER THE AMOUNT PAYABLE.
6) BUSINESS PLACE /SECTION: enter plant code eg. ENTER 1300
7) G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT
E.G. FOR TA BILL PAYMENT – 5290600051 - FARE
5290600052 – DA ETC
8) AMOUNT IN DOCUMENT CURRENCY – ENTER THE AMOUNT
9) NOTE: ENTER THE COST CENTER IN THE COST CENTER COL. M09060
10)ENTER THE EMPLOYEE NO. IN THE PERSONNEL COLUMN
11)SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX)
12)THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY
EXPENDITURE ………………………DR
EMLOYEE / VENDOR……………………………CR
STEP 2 PAY TO THE EMPLOYEE FROM BANK OR CASH
1. TCODE: /NF-53
2. DOCUMENT DATE: CURRENT DATE
3. POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON’T CHANGE
4. REFERENCE 1300
5. BANK DATA
6. ACCOUNT: 6011300012 IF BANK PAYMENT
3511300000 IF CASH PAYMENT
7. AMOUNT: PUT THE AMOUNT
8. OPEN ITME SELECTION
9. ACCOUNT : PUT THE EMPLOYEE NUMBER
10. PRESS ENTER OR CLICK ON PROCESS OPEN ITEM
11. SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.
12. DOCUMENT ->SIMULATE-> SAVE
STEP 3 PRINT CHEQUE ONLY IF PAID THROUGH BANK
1. TCODE: /NFBZ5
2. DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E. 42XXXXXXXX
3. COMPANY CODE: ENTER 1300
4. FISCAL YEAR : 2008
5. PAYMENT METHOD : ENTER C
6. CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT
7. CLICK PRINT IMMEDIATELY BUTTON.
8. CLICK THE PRINTER BUTTON
THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE
PRINT JOB COMPLETED.
STEP4 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
1. TCODE: /NFCHN
2. PRESS ENTER
3. PAYING COMPANY CODE: STATE OFFICE CODE
4. HOUSE BANK: ENTER HOUSE BANK
5. ACCOUNT ID: EG.IMP01P
6. CLICK ON FURTHER SELECTIONS
7. PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY.
CLIK ON CLOCK.
TO MAKE PAYMENT FOR SERVICE ORDERS AND MATERIAL
PURCHASE ORDERS
STEP1 VERIFY THE INVOICE AND BOOK THE LIABILITY TO VENDOR A/C
1. TCODE : MIRO
2. INVOICE DATE & CURRENT DATE WILL BE DEFAULTED AS CURRENT DATE. IF YOU WANT TO CHANGE IT CAN BE DONE.
3. REFERENCE : ENTER YOUR LOCATION CODE EG: 1300
4. AMOUNT : ENTER RE 1
5. CLICK ON PAYMENT TAB
6. PUT THE BASELINE DATE AS CURRENT DATE
7. ENTER THE PO NO. I.E THE SERVICE OR MATERIAL ORDER NUMBER STARTING WITH 17* IN THE LOWER PORTION OF THE SCREEN I.E. AGAINST PURCHASE ORDER/SCHEDULING AGREEMENT FIELD.
8. PRESS ENTER
9. THE SYSTEM WILL SHOW ALL THE VALUES.
10. SELECT THE LINE ITEMS TO BE PAID, AND PRESS ENTER.
11. CLICK ON THE BASIC DATA SCREEN
12. THE AMOUNT PAYABLE WILL BE SHOWN BY THE SYSTEM AT THE RIGHT CORNER OF THE SCREEN IN THE FIELD CALLED BALANCE
13. REPLACE THE RE 1 IN THE AMOUNT FIELD BY THE AMOUNT SHOWN PLUS RE 1
14. SIMULATE THE DOCUMENT.
15. THE SYSYTEM WILL SHOW THE ACCOUNTING ENTRY
VENDOR………………………….CR (MAT COST)
GR/IR CLEARING…………………………..DR (MAT. COST)
16. SAVE
17. THE SYTEM WILL A MATERIAL DOCUMENT WITH A NO 51056XXXXX.NOTE THIS NUMBER ON THE BILL
18. TO GET THE ACCOUNTING DOC. NO. CLICK INVOICE DOCUMENT (AT THE TOP LEFT CORNER OF THE SCREEN IN THE SAME SCREEN) THEN CLICK ON DISPLAY AND THEN CLICK FOLLOW ON DOCUMENT.
19. THE SYSTEM WILL DISPLAY THE ACCOUNTING DOCUMENT AS SHOWN ABOVE WITH A NO. STARTING WITH 53XXXXXXXX
STEP 2 TO MAKE PAYMENT TO THE VENDOR
1. TCODE: /NF-53
2. DOCUMENT DATE : CURRENT DATE
3. POSTING DATE: SYSTEM DEFAULTS- DON’T CHANGE
4. REFERENCE: ENTER YOUR LOCATION CODE EG: 1300
5. BANK DATA
6. ACCOUNT: 6011300012 (BANK G/L ACCOUNT OUTGOING)
7. AMOUNT: PUT THE AMOUNT
8. OPEN ITME SELECTION
9. ACCOUNT : PUT THE VENDOR NUMBER
10. PRESS ENTER OR CLICK ON PROCESS OPEN ITEM
11. SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.
12. DOCUMENT ->SIMULATE-> SAVE
Payment to Employees for Advances
STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH
1. TCODE: F-48
2. DOCUMENT DATE : ENTER THE CURRENT DATE
3. REFERENCE: 1300
4. ACCOUNT : ENTER THE EMPLOYEE CODE
- 4 (a) ENTER THE SPECIAL G/L: FOR EG. FOR TOUR ADVANCE ENTER “N”
6. ACCOUNT : ENTER THE OUTGOING BANK G/L CODE 6011300012 OR CASH ACCOUNT 3511300000
7. AMOUNT : ENTER THE AMOUNT OF ADVANCE
8. PRESS ENTER
9. AMOUNT : ENTER *
10. ASSIGNMENT : ANY DETAILS YOU WANT TO CAPTURE
11. TEXT : ANY DETAILS YOU WANT TO CAPTURE
12. SIMULATE
13. THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY
EMPLOYEE / VENDOR…………………………..DR
BANK……………………………………………………..CR
20. SAVE
21. THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 42XXXXXXXX
CUSTOMER LINE ITEMS DISPLAY
1. TCODE: FBL5N
2. ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT
3. SELECT THE ALL ITEM RADIO BUTTON.
4. CLICK ON CLOCK
Reports relating to vendor accounts
1. TCODE: FBL1N
2. ACCOUNT: ENTER EMPLOYEE/VENDOR CODE
3. COMPANY CODE: 1300
4. IF YOU WANT TO SEE ALL THE OPEN ITEMS CLICK ONRADIO BUTTON OF OPEN ITEMS.IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON CLEARED RADIO BUTTON. IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.
5. CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL ADVANCES GIVEN TO EMPLOYEES.
CLICK ON CLOCK OR PRESS F8